Short Guide for Beginners on How to Work with Google Drive

Google Drive is the most commonly used apps for storing, sharing and organizing the files online. When it comes to saving working documents or sharing files Google Drive makes life a lot easier for everyone. Don’t worry if this is your first time; this guide will lead you through what you need to know with clear language and instructions.

What Is Google Drive?

In its essence, Google Drive is storage services which enables user to maintain files in the cloud and can be accessed on internet. Google Drive is another tool that Google offers to the public where it stores all your pictures ; movies ; documents; and any work presentation and makes it easy for you to share. Amazingly, it does not require downloading or installation and you need a google account, which you most definitely if you use the Gmail service.

Getting Started

Firstly, navigate to a website called Google Drive, and enter your Google account details. If you are using a smart phone, the Google Drive app can be obtained from the android play store or the apple store. Once signed in, you notice on the homepage, there are options to upload, create a folder and many more.

An example of a TinyURL is Uploading Files to Google Drive.

Uploading files to Google Drive is simple:

    • On Desktop: Drag and drop your files

      then just paste it directly in the browser

       window, or clicking the “+ New” button

on  left, then select File Upload or

Folder uploads.

       

    • On Mobile: Open the app, tap the "+"

      button, and choose Upload. You can

      upload photos, videos or files that are  

      save on your phone.

       

After the files are uploaded they are remote on the cloud thus you can get them anytime you need them.

 Creating and Organizing Files

Google Drive isn’t just for files you upload; you can also put up new ones. Clicking on the “+New” button, you will be able to create Docs, Sheets, Slides, and even Forms. These tools are like the MS office programs and has a feature of saving the things in progress automatically.

To organize them further, right click and select new > folder. Just drag the files and dump them in these folders for easy sorting. I assure you, having a folder for “Work”, “Personal, “Holiday pictures” will blow your mind one day!

Creating and Organizing Files

When people speak of Google Drive, most probably wouldn’t think of it as being capable of creating files. Clicking on the ‘+ New’ you can create Google Docs, Sheets, Slides and many other things. These tools operate like Microsoft Office applications, and, in the meantime, save your work in progress.

It is very important to remain organized so as to find files easily; you can create new folders using the “+ New” button on the top left which actually says “New Folder”. The folders mentioned above should be dragged and dropped into the folders for easier administration. I assure you, having a separate folder for “Work”, or “Family”, or “Holiday” will pay off in the future, believe me!

 Getting Access and Working Together

Google Drive is hence friendly in that people can share files and work within the same documents live.

       • To Share a File: Right-click the file,

           select Share, and type in an email 

           If there are any contacts of the

people you intend to share it with. 

       

        • Set Permissions: Choose whether

they has View, Comment or Edit

           permission  of the file.

           

 This feature is incredible for multi-member projects, working groups or simply to share the vacation pictures with family. Editing by the collaborators is done on a real-time basis and this makes the working relationship a threat. 

Syncing Across Devices

As you may download it on your phone or desktop, files are accessible in different devices through its app wherein it will automatically update and save your files. Just that when you edit something on your computer for instance it will immediately show the changes you have made in your phone and the other way round also applies.

Conclusion

For anyone who needs to be organized and efficient then Google Drive is an ideal solution for you. The site is very simple to navigate, it is open for anyone irrespective of the job they do, the features available are numerous for both individual and official purposes. No matter if you have to share an important document with the coworker, to save the photos or important documents, or to complete a school project together – everything is in a few clicks in Google Drive. Jump right in, get to know the tools and let it improve your utilization of the online world!